Download Zarafa Collaboration Platform - The User Manual - OSZ Informations PDF

TitleZarafa Collaboration Platform - The User Manual - OSZ Informations
LanguageEnglish
File Size3.6 MB
Total Pages98
Table of Contents
                            Zarafa Collaboration Platform
Table of Contents
Chapter 1. Introduction
	1.1. Scope of this document
Chapter 2. Using the Zarafa WebAccess
	2.1. Basics
	2.2. Managing folders
		2.2.1. Printing
		2.2.2. Resizing panes
		2.2.3. Empty deleted items folder
		2.2.4. Restore items
		2.2.5. Marking all messages in a folder as read
		2.2.6. Properties
	2.3. Access to folders and calendars for other users
		2.3.1. Add a person
		2.3.2. Change permissions
		2.3.3. Remove a person
		2.3.4. Open shared folders
	2.4. Email
		2.4.1. Compose and send a new email
			2.4.1.1. Automatic email address suggestion
			2.4.1.2. Attachments
			2.4.1.3. Set the sender address (from field)
			2.4.1.4. Saving an email to drafts
		2.4.2. Inline images
		2.4.3. Copy, move and delete email
			2.4.3.1. Delete email
			2.4.3.2. Move email
			2.4.3.3. Copy email
			2.4.3.4. Save Email as a File
			2.4.3.5. Change email view
		2.4.4. Searching
		2.4.5. Downloading Attachments
		2.4.6. Attach items to mail
	2.5. Calendar usage
		2.5.1. Create new appointment with invitations and free/busy status
		2.5.2. Accept a meeting invitation
	2.6. Multiple calendar views
		2.6.1. Move/delete appointment
			2.6.1.1. Move appointment
			2.6.1.2. Delete appointment
	2.7. Multi User Calendar
		2.7.1. Adding a user to the time line
		2.7.2. Deleting a user from the time line
		2.7.3. Loading a group of users to the time line
		2.7.4. Load group dialog
		2.7.5. No Access message
		2.7.6. Cumulative free/busy information
		2.7.7. Create or delete an appointment
		2.7.8. Moving appointments
		2.7.9. Changing zoom level
		2.7.10. Changing number of displayed days
		2.7.11. Browse time period
	2.8. Tasks
		2.8.1. Recurrence in Tasks
			2.8.1.1. Add/Change Recurrence in a Task
			2.8.1.2. Remove Recurrence from a Task
		2.8.2. Task Requests
			2.8.2.1. Assign a task to someone
			2.8.2.2. Accept or decline a task request
			2.8.2.3. Reclaim ownership of a declined task
	2.9. Contacts
		2.9.1. Create new contact
		2.9.2. Detailed Contacts
	2.10. Distribution Lists
		2.10.1. Creating new distribution lists
	2.11. Public Folder Favourites
	2.12. Rules
	2.13. Settings
		2.13.1. The “Preferences” tab
		2.13.2. The “Compose mail” tab
		2.13.3. The “Out of Office” tab
		2.13.4. The “Calendar” tab
		2.13.5. The “Addressbook” tab
		2.13.6. The “Shortcuts” tab
	2.14. Firefox Extensions
		2.14.1. Zarafa Attachment Drag ‘n’ Drop Extension
		2.14.2. Zarafa New Mail Notification Extension
			2.14.2.1. Settings
	2.15. Advanced Zarafa WebAccess configurations
		2.15.1. Zarafa WebAccess as default mail client
		2.15.2. Windows
			2.15.2.1. Installing the “.reg” file
		2.15.3. Linux
		2.15.4. Adding Zarafa WebAccess as mailto handler in Firefox
Chapter 3. Configure Outlook (using the Zarafa Windows Client)
	3.1. Installation of the Outlook client
		3.1.1. Install the client
			3.1.1.1. Instructions for Outlook XP(2002) or Outlook 2003.
			3.1.1.2. Instructions for Outlook 2000
			3.1.1.3. Instructions for Outlook 2007
		3.1.2. Start Outlook
	3.2. Outlook connection type
		3.2.1. Online
		3.2.2. Detect at startup
		3.2.3. Cached Zarafa Mode
		3.2.4. What is the best connection type to choose?
	3.3. Advanced configuration
		3.3.1. Proxy settings
		3.3.2. Other connection settings
	3.4. Public Folder Favourites
Chapter 4. Using Outlook
	4.1. Working offline
		4.1.1. Sending email during offline use
		4.1.2. Limitations of working offline
	4.2. Folder Management
		4.2.1. The creation of a public folder
		4.2.2. Sharing of folders (setting permissions)
		4.2.3. Adding or opening folders shared by other users
		4.2.4. Adding or removing complete stores of other Zarafa users
	4.3. Restoring deleted items
	4.4. Free/Busy updates
	4.5. Resources
	4.6. Out of Office Assistant
		4.6.1. Out of Office settings for other users
	4.7. Rules
	4.8. Signatures
	4.9. Signing and encrypting messages
		4.9.1. Retrieving a certificate
			4.9.1.1. Certificates via AD
			4.9.1.2. Certificates via an independent CA
		4.9.2. Check encrypted email settings
		4.9.3. Using the certificate
	4.10. Fax Feature
	4.11. Delegation
		4.11.1. Send on behalf of permissions
		4.11.2. Send as
	4.12. Categorisation
		4.12.1. Create a custom category in Outlook 2007
		4.12.2. Create a custom category in Outlook 2000/2003
		4.12.3. Categorise items and sort by category
	4.13. Mail expiration date
Chapter 5. Configure Mail Clients (with IMAP and POP3)
	5.1. Client configuration
		5.1.1. Mozilla Thunderbird
		5.1.2. Windows Mail
Chapter 6. Configure Calendar Clients (using CalDAV and iCal)
	6.1. Mac OS X iCal Client
	6.2. Sunbird Client Guide
	6.3. Evolution Client Configuration
Chapter 7. Configure Mobile Platforms
	7.1. Z-Push introduction
	7.2. Setting up a mobile device
		7.2.1. ActiveSync based configuration
		7.2.2. iPhone based configuration
                        
Document Text Contents
Page 1

ZCP 6.40 (build 34695)

Zarafa Collaboration
Platform

The User Manual

Page 2

Zarafa Collaboration Platform

ZCP 6.40 (build 34695) Zarafa Collaboration Platform
The User Manual
Edition 2.0

Copyright © 2011 Zarafa BV.

The text of and illustrations in this document are licensed by Zarafa BV under a Creative Commons
Attribution–Share Alike 3.0 Unported license ("CC-BY-SA"). An explanation of CC-BY-SA is available
at the creativecommons.org website4. In accordance with CC-BY-SA, if you distribute this document or
an adaptation of it, you must provide the URL for the original version.

Linux® is the registered trademark of Linus Torvalds in the United States and other countries.

MySQL® is a registered trademark of MySQL AB in the United States, the European Union and other
countries.

Red Hat®, Red Hat Enterprise Linux®, Fedora® and RHCE® are trademarks of Red Hat, Inc.,
registered in the United States and other countries.

Ubuntu® and Canonical® are registered trademarks of Canonical Ltd.

Debian® is a registered trademark of Software in the Public Interest, Inc.

SUSE® and eDirectory® are registered trademarks of Novell, Inc.

Microsoft® Windows®, Microsoft Office Outlook®, Microsoft Exchange® and Microsoft Active
Directory® are registered trademarks of Microsoft Corporation in the United States and/or other
countries.

The Trademark BlackBerry® is owned by Research In Motion Limited and is registered in the United
States and may be pending or registered in other countries. Zarafa BV is not endorsed, sponsored,
affiliated with or otherwise authorized by Research In Motion Limited.

All trademarks are the property of their respective owners.

Disclaimer: Although all documentation is written and compiled with care, Zarafa is not responsible for
direct actions or consequences derived from using this documentation, including unclear instructions
or missing information not contained in these documents.

The Zarafa Collaboration Platform (ZCP) combines the usability of Outlook with the stability and
flexibility of a Linux server. It features a rich web-interface, the Zarafa WebAccess, and provides
brilliant integration options with all sorts of clients including all most popular mobile platforms.

Most components of ZCP are open source, licensed under the AGPLv31, can therefore be
downloaded freely as ZCP's Community Edition2.

Several closed source components exist, most notably:

4 http://creativecommons.org/licenses/by-sa/3.0/
1 http://www.gnu.org/licenses/agpl-3.0.html
2 http://www.zarafa.com/content/community

http://creativecommons.org/licenses/by-sa/3.0/
http://www.gnu.org/licenses/agpl-3.0.html
http://www.zarafa.com/content/community
http://creativecommons.org/licenses/by-sa/3.0/
http://www.gnu.org/licenses/agpl-3.0.html
http://www.zarafa.com/content/community

Page 49

The “Compose mail” tab

41

• Results refresh every (X) seconds, how often (if at all) the results of advanced searches should be
refreshed.

2.13.2. The “Compose mail” tab

Figure 2.59. Settings: Compose mail

• Reply-to address, the address that recipient of a users emails will “reply to” when replying.

• Compose mail in this format, composing new mails as Plain text or HTML (rich formatting).

• Close original message on reply or forward, when double clicking a mail in the list view a dialog
pops up showing the message. With this option enabled that dialog will close when either its reply or
its forward is clicked.

• Always request a read receipt, turn this on to automatically request read receipts.

• AutoSave unsent every: … minutes, set when to auto-save unsent messages.

• Cursor position when replying, where to start entering text when replying a mail.

• Set FROM email addresses, here the addresses that can be used to send mail FROM are specified.
Use the ‘+’ button on the right to add an address; to remove an address select it and click the ‘-’
button. While composing an email the FROM address can be selected from a drop down menu on
top of the TO field — this drop down menu contains the addresses picked with this setting.

Page 50

Chapter 2. Using the Zarafa WebAccess

42

• Edit signatures…, opens the signature dialog from where signatures --for new mails or replies and
forwards-- are managed. See Figure 2.60, “HTML signature”.

Figure 2.60. HTML signature

2.13.3. The “Out of Office” tab
Here a user can mark himself “in” or “out” of the office. The AutoReply message that is sent
automatically in reply to all incoming messages can be specified on this tab as well.

To prevent flooding, AutoReplies are only sent once per day to a specific email address.

2.13.4. The “Calendar” tab
• Start and End of workday, specifies the part of the day that is marked as “workday”.

• Vertical size, the vertical size of the calendar. People with very large displays want to consider
setting it to Large.

• Calendar resolution, the smallest time block that appointments allign with.

• Default Reminder, wheather or not reminders are added to appointments by default, and if so,
how long before the appointment start the default reminder should occur. These setting can be
overwritten per appointment.

The following options relate to the Multi User Calendar (MUC):

• Number of days displayed, the number of days that are visible at default zoom level in the MUC.

Page 97

iPhone based configuration

89

Figure 7.9. Save settings

Figure 7.10. Account settings

Page 98

90

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