Download Year ended 31 March 2012 PDF

TitleYear ended 31 March 2012
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Total Pages98
Table of Contents
                            British Transport Police Fund
Management Commentary
Structure of the Police Authority
	Chief Executive’s Report
	BTPA’s Year in Review
	Finance Director’s Report
Statement of Accounting Officer’s Responsibilities
Remuneration Report
Sustainability Report
Governance Statement
The Certificate and Report of the Comptroller and Auditor General to the Houses of Parliament
Statement of Comprehensive Income
Statement of Financial Position
Statement of Cashflows
Statement of Changes in Taxpayers’ Equity
Notes to the Accounts
Document Text Contents
Page 1

British Transport Police Fund

Statement of Accounts for the year ended 31 March 2012

HC 263 £17.00

Page 2

British Transport Police Fund

Statement of Accounts for the year ended 31 March 2012

Ordered by the House of Commons to be printed on
20 June 2012

Statement of Accounts presented to Parliament pursuant to Schedule 4 of the Railways and Transport
Safety Act 2003

HC 263 LONDON: The Stationery Office £17.00

Page 49

British Transport Police Fund Accounts 2011 – 12

Thematic Risk Narrative

Theft of Conductive
Metals from the

The risk relating to the theft of cable from the rail network has been
managed through a comprehensive programme of operational

BTP has entered into partnership with other agencies similarly
affected by the incidence of the theft of conductive metals. This
has enabled the formation of a multi-skilled Fusion Intelligence Unit.

BTP takes an active part in the ACPO working group on metal theft.
BTP led on work to effect a significant change in relation to the
legislation that governs how Scrap Metal Dealers conduct business
during 2011-12. The relevant legislation will be changed during
2012-13 with the aim of prohibiting cash transactions.

Commentary on Internal Control

BTPA’s internal auditors, Tribal, have a specific brief to take a risk based approach to
auditing. An annual plan was agreed by BTPA and BTP. The planned work for 2011-
12 has been carried out. All areas of weakness identified are addressed through
management action plans. The strategy for 2011-12 was to review again the nine
areas where the previous assurance assessment was classified as limited in previous
accounting periods. During the year all of these areas have now been revisited. In all
nine areas the assessments are now either ‘substantial’ or ‘reasonable’ assurance.

The requirement for BTPA and BTP to complete and return the DfT Management
Assurance Return on a half-yearly basis was retained during 2011-12. Both BTPA
and BTP use the work associated with completing this return as a basis to identify
potential weaknesses in systems of internal control which inform the planning of the
annual internal audit plan.

The most significant change in the system of internal control was the relocation of the
payroll from London to Birmingham. The Project Plan was led by a dedicated project
team drawn from within the Human Resources department, and required a significant
upgrade of the existing payroll system, Trent. The Project Manager worked closely
with the internal auditors throughout the life of the project and requested that the
project be added to the internal audit programme. The resulting audit highlighted a
number of routine recommendations.

During the year BTP introduced a method of prioritising projects according to financial,
resource and reputational elements, which is subject to regular review. This allows
a flexible approach to the management of projects with the ability to identify and
implement additional controls. Furthermore BTP has recognised a need to improve
the assessment of benefits realisation with respect to projects, preliminary work to
identify options will be undertaken in 2012-13.


Page 50

British Transport Police Fund � Accounts 2011 – 12

Whilst considerable progress has been sustained throughout the year, and the
robustness of the assurance has been improved, further work is planned to encourage
continuous improvement and prevent risk-averse attitudes undermining achievement
of objectives.

Data Security Issues

BTP has recorded only one data security breach that it was not able to manage
adequately or resolve. It related to the loss of archived paper files; it has been
investigated and steps have been taken to rectify the matter and mitigate against it
happening again. A report is being submitted to the Information Commissions Office.

In December 2011, BTP’s anti-virus system detected the presence of malicious
software within its technology network. The threat had been deleted or quarantined
automatically on the all devices. To ensure that the infection did not spread further,
BTP disconnected all external access. The source of the malicious software could not
be definitively established; however BTP considers that the contingent arrangements
and automatic defences worked well in this instance.

Audit Committee

The purpose of this committee is to:

• � Keep under review and advise the Authority on all matters relating to the internal
and external audit of the Authority. To provide an opinion on the effectiveness of
the monitoring processes and whether reliance can be placed upon all internal
control systems.

• � Assess and recommend to the Authority action in respect of:
– � The effectiveness of financial management, internal business processes

and control systems
– � The performance, effectiveness of and results from the Authority’s audit

arrangements, both internal and external (including HMIC)
– � The implementation of agreed audit-based recommendations from any

management letters received from internal or external auditors
– � The accounting policies and the accounts, including the process for review

of the accounts prior to submission for audit, levels of error identified, and
management’s letter of representation to the external auditors.

– � The BTPA and BTP’s plan for risk management, business continuity
(including disaster recovery) and the strategic processes for risk, control
and governance and the Governance Statement.

• � To decide/agree
– � The planned activity for internal audit, including the arrangements for and

the appointment of the Authority’s internal Auditors
– � The Annual Audit Plan
– � The Force’s policies on fraud, irregularity and corruption, and to monitor the

effectiveness of such policies.


Page 97

Income & Expenditure Reserve
Net Deficit for 2010-2011
Revised Income & Expenditure



31 March 2011


Adjustments 01 April 2011
(3,825) 38,351
(3,361) (98,816)
(7,186) (60,465)

Revaluation Reserve
Pension Reserve
Government Grant Reserve






Taxpayers' Equity 141,959 (3,522) 138,437

Property, Plant and Equipment
Intangible assets
Trade and other receivables –
greater than 1 year
Trade and other receivables –
within 1 year
Cash and cash equivalents
Trade and other payables –
within 1 year
Provisions for liabilities and charges
Pension Liabilities
Other payables – greater than 1 year























Net Assets (141,959) 3,522 (138,437)

Page 98

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