Download Training Instructions For NIH and Other PHS Agencies PDF

TitleTraining Instructions For NIH and Other PHS Agencies
LanguageEnglish
File Size4.9 MB
Total Pages162
Table of Contents
                            TABLE OF CONTENTS
T.100 - How to Use the Application Instructions
T.110 - Application Process
T.120 - Significant Changes
T.130 - Program Overview
T.200 - SF 424 (R&R) Form
T.210 - PHS 398 Cover Page Supplement Form
T.220 - R&R Other Project Information Form
T.230 - Project/Performance Site Location(s) Form
T.240 - R&R Senior/Key Person Profile (Expanded) Form
T.300 - R&R Budget Form
T.310 - R&R Subaward Budget Attachment(s) Form
T.330 - PHS 398 Training Budget Form
T.340 - PHS 398 Training Subaward Budget Attachment(s) Form
T.420 - PHS 398 Research Training Program Plan Form
T.500 - PHS Human Subjects and Clinical Trials Information
T.600 - PHS Assignment Request Form
Form Screenshots
                        
Document Text Contents
Page 1

FORMS VERSION E SERIES

Released: September 25, 2017
Revised: December 7, 2018

 

 

 

 
 
 

TRAINING INSTRUCTIONS FOR NIH AND
OTHER PHS AGENCIES

SF424 (R&R) APPLICATION PACKAGES

 

 
Guidance developed and maintained by NIH for preparing and

submitting applications via Grants.gov to NIH and other PHS
agencies using the SF424 (R&R)

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Training Instructions for NIH and Other PHS Agencies - Forms Version E Series

TABLE OF CONTENTS

TABLE OF CONTENTS

TABLE OF CONTENTS 2

T.100 - How to Use the Application Instructions 3

T.110 - Application Process 6

T.120 - Significant Changes 10

T.130 - Program Overview 14

T.200 - SF 424 (R&R) Form 16

T.210 - PHS 398 Cover Page Supplement Form 30

T.220 - R&R Other Project Information Form 34

T.230 - Project/Performance Site Location(s) Form 45

T.240 - R&R Senior/Key Person Profile (Expanded) Form 50

T.300 - R&R Budget Form 61

T.310 - R&R Subaward Budget Attachment(s) Form 74

T.330 - PHS 398 Training Budget Form 77

T.340 - PHS 398 Training Subaward Budget Attachment(s) Form 83

T.420 - PHS 398 Research Training Program Plan Form 86

T.500 - PHS Human Subjects and Clinical Trials Information 102

T.600 - PHS Assignment Request Form 138

Form Screenshots i

T - 2

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Training Instructions for NIH and Other PHS Agencies - Forms Version E Series

D. Indirect (F&A) Costs

Indirect costs (Facilities & Administrative [F&A] costs) are defined as costs that are incurred by a
grantee for common or joint objectives and that, therefore, cannot be identified specifically with
a particular project or program. See the NIH Glossary's definition of Indirect Costs.
Equipment and consortium costs are also excluded from the F&A costs on those training grants
where TRE are not calculated and awarded on a lump-sum basis, such as the Maximizing Access
to Research Careers Program (MARC).
State and local government agencies will receive the full F&A cost rate.

For more information:
You are encouraged to visit the following Defense Finance and Accounting Services (DFAS)
Websites or call DFAS staff at 301-496-2444 for guidance: Main DFAS website, DFAS Frequently
Asked Questions. The following website has a listing of unallowable and unallocable costs and
the related Federal Acquisition Regulation (FAR) citation for each: NIH Office of Management's
Unallowable/Unallocable Cost.

Indirect (F&A) Type:
Enter “F&A.”

Indirect (F&A) Rate (%):
Enter “8.”

Facilities and Administrative (F&A) costs under Institutional Kirschstein-NRSA awards, other
than those issued to U.S., state, or local government agencies, will be awarded at 8%.

State and local government agencies should enter their full F&A cost rate.

Indirect (F&A) Base ($):
Enter the sum of the stipends and the Total Other Direct Costs requested, regardless of whether
those direct costs were listed on the PHS 398 Training Budget Form or on the R&R Budget Form.
Indirect costs are not paid on Tuition/Fees, equipment, or sub-grants and contracts in excess of
$25,000.

Funds Requested ($):
Enter the product of Indirect (F&A) Rate and the Indirect (F&A) Base. Refer to the NIH Grants
Policy Statement, Section 7.4: Reimbursement of Facilities and Administrative Costs for more
information.

E. Total Direct and Indirect (F&A) Costs Requested (C+D)

This total will be automatically calculated based on the sum of the "C. Total Direct Costs
Requested" and "D. Total Indirect (F&A) Costs Requested" fields.

F. Budget Justification

A Budget Justification attachment is required.
Attach one file for the entire project period.

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http://grants.nih.gov/grants/glossary.htm#FacilitiesandAdministrative(F&A)Costs(orindirectcosts)
http://oamp.od.nih.gov/dfas
https://oamp.od.nih.gov/dfas/faq
https://oamp.od.nih.gov/dfas/faq
https://oamp.od.nih.gov/dfas/indirect-cost-branch/indirect-cost-submission/unallowableunallocable-costs
https://oamp.od.nih.gov/dfas/indirect-cost-branch/indirect-cost-submission/unallowableunallocable-costs
http://grants.nih.gov/grants/policy/nihgps/HTML5/section_7/7.4_reimbursement_of_facilities_and_administrative_costs.htm
http://grants.nih.gov/grants/policy/nihgps/HTML5/section_7/7.4_reimbursement_of_facilities_and_administrative_costs.htm

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Training Instructions for NIH and Other PHS Agencies - Forms Version E Series

T.330 - PHS 398 Training Budget Form

Explain in detail the composition of any of the above costs, as necessary, according to the
guidelines listed here:

  Itemize tuition and individual fees. If tuition varies, (e.g., in-state, out-of-state, student status)
list these separately. Do not include health insurance in the tuition and fees category.

  If tuition is requested for postdoctoral trainees, the specific courses or formal degree-
granting program must be described.

  If the awarding component does not provide a pre-determined amount for travel for each full
time trainee, explain the requested amount and describe the purpose of any travel, indicating
the expected number of trips involved, the likely destinations, and the number of trainees for
whom funds are requested, bearing in mind that PHS policy requires coach class air travel be
used.

  Any foreign travel must be justified in detail. Describe its importance to the training
experience and how those opportunities differ from and complement those offered by the
grantee institution. Also describe the relationship of the proposed off-site training
experience to the career stage of the grantee.

  Justify the number of training slots (e.g., predoctoral and/or postdoctoral) requested. For
postdoctoral training slots, justify the stipend levels requested.

Note for Applicants Using both the PHS 398 Training Budget Form and the R&R Budget
Form: Generally, the Budget Justification included in the PHS 398 Training Budget Form should
reflect only funds requested on the PHS 398 Training Budget Form. When the R&R Budget Form
is also used, two separate Budget Justifications are required, each covering the costs requested
in the respective Budget Form.

PHS 398 Training Budget, Cumulative Budget

All values on this form are automatically calculated, and the fields are pre-populated. They
present the summations of the amounts you entered previously for each of the individual budget
periods. Therefore, no data entry is allowed or required to complete the “Cumulative Budget”
section.
If any of the amounts displayed on this form appear to be incorrect, you may correct it by
adjusting one or more of the values that contribute to that total. To make any such corrections,
you will need to revisit the appropriate budget period form(s).

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Training Instructions for NIH and Other PHS Agencies - Forms Version E Series

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Form Screenshots T.- xxii

PHS Assignment Request Form

Training Instructions for NIH and Other PHS Agencies - Forms Version E Series

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