Download The Copyeditor's Handbook: A Guide for Book Publishing and Corporate Communications PDF

TitleThe Copyeditor's Handbook: A Guide for Book Publishing and Corporate Communications
Author
LanguageEnglish
File Size7.5 MB
Total Pages577
Table of Contents
                            Cover
Copyright page
Contents
Preface
	Tips for Using This Book
	Acknowledgments
Part 1 – The ABCs of Copyediting
	1  What Copy Editors Do
		Principal Tasks
			1.  Mechanical Editing
			2.  Correlating Parts
			3.  Language Editing: Grammar, Usage, and Diction
			4.  Content Editing
			5.  Permissions
			6.  Typecoding
			What Copyeditors Do Not Do
		Levels of Copyediting
		The Editorial Process
		Editorial Triage
		Estimates
		One Paragraph, Three Ways
	2  Basic Procedures
		Marking Changes on Hard Copy
		Making Changes On-Screen
		Querying
			Procedures for Querying on Hard Copy
			Procedures for Querying On-Screen
		Style Sheets
			On-Screen Style Sheets
		Cleanup
			Procedures for Hard-Copy Cleanup
			Procedures for On-Screen Cleanup
	3  Reference Books and Resources
		Four Essential Books
			Dictionaries
			Style Manuals
			Thesauruses
			Usage Guides
		On the Bookshelf
			Grammar Handbooks
			Guides for Newcomers to Publishing
			Guides to Effective Expository Writing
			Specialized Reference Books
		Newsletters
		Internet Sites
Part 2 – Editorial Style
	4  Punctuation
		Conventions, Fashions, and Style
		Function 1: Terminal Punctuation
		Function 2: Joining Clauses
			Joining Independent Clauses
			Appending a List to an Independent Clause
			Joining Dependent and Independent Clauses
			Punctuating Relative Clauses
		Function 3: Setting Off Phrases
			Introductory Phrases
			Interrupters
		Function 4: Indicating Omission
		Mark-by-Mark Pitfalls
			Commas: The Copyeditor's Nemesis
			Semicolons
			Colons
			Hyphens, Em Dashes, and En Dashes
			Quotation Marks: Single and Double
		Multiple Punctuation
			Punctuation with Closing Quotation Marks
			Punctuation with a Closing Parenthesis
			Stronger and Weaker Punctuation Marks
		Eyeballing Every Mark
		Controversial Techniques
		Exercise A
		Exercise B
	5  Spelling and Hyphenation
		Improving Your Spelling Skills
		Variant Spellings
		British Spelling
		Homophones
		Foreign Words and Phrases
		Proper Nouns and Adjectives
		Plurals
		Possessives
		One Word or Two?
			Compound Adjectives: Attributive and Predicate
			Compound Adverbs
			Compound Nouns
			Prefixes and Suffixes
			Cyberjargon
		Spellcheckers
		Exercise C
		Exercise D
	6  Capitalization
		Personal Names and Titles
		Geographical Names
		Racial and Ethnic Groups
		Company Names, Trademarks, and Brand Names
		Cyberjargon
		Titles of Works
		Names of Plants and Animals
		Exercise E
		Exercise F
	7  Numbers and Numerals
		Words or Numerals?
			Punctuation of Numerals
			Fractions
			Percentages, Percentage Points, Basis Points, and Percentiles
		Money
		Time
		Street Numbers and Phone Numbers
		Units of Measurement
		Roman Numerals
		Inclusive Numerals
		Mathematical Signs and Symbols
		Style Sheet Entries
		Exercise G
		Exercise H
	8  Quotations
		Misspellings in the Source Document
		Odd Wording in the Source Document
		Run-in and Set-off Quotations
			Creating an Extract
			Creating a Run-In Quotation
		Punctuation of Quotations
			Punctuation Preceding a Quotation
			Single and Double Quotation Marks
		Syntactical Fit
		Ellipsis Points
		Brackets
		Citing Sources
		Exercise I
	9  Abbreviations, Acronyms, and Symbols
		Abbreviations
			Common Latin Abbreviations
			Abbreviations for States
			Time
			Units of Measurement
			Documentation
		Acronyms
		Symbols and Signs
		Exercise J
	10  Tables, Graphs, and Art
		Tables
			Evaluating the Story
			Relationship Between Text and Table
			Numbering and Placing Tables
			Mechanical Editing
			Odd-Size Tables
			Odd-Size Columns
			Reading Tables As a Group
		Graphs
		Art
		Exercise K
		Exercise L
	11  References
		Author-Date System
			Formats for In-Text Citations
			Reference List
			Copyediting Procedures
		Reference Notes
			Location of In-Text Note Indicator
			Placement of Notes: Footnotes Versus Endnotes
			Bibliographies
			Copyediting Procedures
		Citation-Sequence System
			Copyediting Procedures
		Exercise M
	12  Front and Back Matter
		Front Matter
		Back Matter
		Glossaries
		Indexes
		Exercise N
	13  Typecoding
		Typecoding on Hard Copy
		Typecoding On-Screen
		Heads and Subheads
		Lists
		Design Specs
			Systems of Measurement
			Specs for Book Pages
			Specs for Running Heads, Footers, and Page Numbers
			Type Specs
			Interpreting Type Specs
		Exercise O
Part 3 – Language Editing
	14  Grammar: Principles and Pitfalls
		Whose Grammar?
		Subject-Verb Agreement
		Troublesome Verbs
		Split Infinitives
		Subjunctive Mood
			Forms of the Subjunctive
			Uses of the Subjunctive
		Dangling Participles
		Dangling and Misplaced Modifiers
		Pronoun-Antecedent Agreement
		Case of Nouns and Pronouns
		Parallel Form
		Adjectives and Adverbs
		Fewer and Less
		Prepositions
		Miscellaneous Bugaboos
	15  Beyond Grammar
		Organization
			Forms of Organization
			Emphasis
			Cross-References
			Signposting
		Expository Style
			Diction
			Verbs
			Passive Voice
			Subordination
			Untangling Negatives
			Variety
			Transitions
			Paragraphing
			Cadence
			Typographical Devices
		Bias-Free Language
			Default Assumption
			Biased Terminology
			The Generic HE
			Names for Groups of People
		Publishing Law
			Libel
			Invasion of Privacy
			Obscenity
			Copyright Infringement
Checklist of Editorial Preferences
	1  Mechanics
		Abbreviations and acronyms
		Capitalization of titles, subtitles, and heads
		Contractions
		Foreign terms, names, quotes
		Hyphenation
		Numbers and numerals
		Possessives
		Punctuation
		Spelling
	2  Formatting
		Cross-references
		Extracts
		Heads
		Lists
	3  Documentation
		Bibliography
		In-text citations
		Footnotes or endnotes
Glossary of Copyediting Terms
Glossary of Grammar Terms
Answer Keys
	Exercise A
	Exercise B
		Did You Catch Most of the Errors?
		Did You Overedit?
	Exercise C
	Exercise D
		Are the Entries Consistent in Format?
		Style Sheet Entries
	Exercise E
	Exercise F
		Style Sheet Entries
	Exercise G
	Exercise H
	Exercise I
		Style Sheet Entries
	Exercise J
		Level of Edit
		Style Sheet Entries
	Exercise K
	Exercise L
	Exercise M
		A Few Pointers About Reference Lists
	Exercise N
		A Few Pointers About Glossaries
	Exercise O
Selected Bibliography
Index
	A
	B
	C
	D
	E
	F
	G
	H
	I
	J
	K
	L
	M
	N
	O
	P
	Q
	R
	S
	T
	U
	V
	W
	X
	Y
	Z
                        
Document Text Contents
Page 288

2 7 2 E D I T O R I A L S T Y L E

EXERCISE L

Suggest a way to combine tables 21, 22, and 23 into one table (to be labeled
table A). The answer key is on pages 515-16.

TABLE 21. Depar tment of H is to ry , Degree
Rec ip ien ts , 1993-1995

Bache lo r ' s Mas te r ' s Doc to ra l

Degree Degree Degree

1993 456 87 5

1994 778 95 8

1995 892 106 12

Source: Office of the President

University Data Profile, 1995, p.

TABLE 2 2 . Depar tment
Rec ip ien ts ,

Bache lo r ' s

Degree*

of Eng l i sh ,
, 1993-1995

Mas te r ' s

Degree

:, Utopia

13 .

Degree

Doc to ra l

Degree

1993 745 47 9

1994 798 52 11

1995 695 65 9

Source: Office of the Pres iden t , Utopia

University Data Profile, 1995, p. 15.

*Does not inc lude students in the dual -major

p rog ram.

Page 289

T A B L E S , G R A P H S , AND ART 2 7 3

TABLE 23 . Depar tment of Psycho logy , Degree
Rec ip ien ts , 1993-1995

Bache lo r ' s Mas te r ' s D o c t o r a l

Degree Degree Degree

1993 275 32 4

1994 298 29 7

1995 302 30 9

Source: Office of the President, Utopia

University Data Profile, 1995, p. 18.

Page 576

560 INDEX

Word Court (Wallraff), 62

word division, 106-7

word order, inverted, 343

word processing

See also on-screen editing

defaults for footnotes/endnotes, 285

ellipsis points, 209

grammar checker, 337

locking files, 55

punctuation marks, 113-14

redlining, 37-39

software compatibility, 16

spellchecker, 121,144-45

thesaurus, 60

tracking changes, 37

wordiness, 386-88,394-95

Words into Type (WIT), 58, 59

abbreviations, punctuation of, 2i9n

capitalization, 152,157,161

cross-references to tables, 248

introducing lists, 320

numbers and numerals, 174

possessive forms, i34n, 135,136

"The Right Preposition," 372

run-in quotation vs. extract, 199

spelling tips in, 123

wordspace, hand-mark for, 32

wordspacing

in abbreviations, 219

hard space, I53n3

with initials, 153-54, 278, 279

in mathematical copy, 190

with punctuation marks, 113-14

with signs and symbols, 232

with suspended compound, 140,

141

thin space, 116,162, i53n3,324

Writer's Legal Companion (Bunnin

and Beren), 420

The Writer's Legal Guide (Crawford),

420

X-axis, 262, 268

xerox, Xerox, 159

x-ref, 36

Y-axis, 262, 267, 268

years

as adjectives, 8,182-83

in author-date citation system, 276,

278, 279, 282

decades, 95,191

eras, 222-23

as first word in sentence, 172

five or more digits, 174-75

inclusive ranges, 188-89

month-date-year, 99,181,182

Your Dictionary, 58

zero, 175,184

Page 577

Copyeditor: Suzanne Knott

Proofreaders: Anne Canright and Desne Border

Designer: Barbara Jellow

Compositor: Integrated Composition Systems, Inc.

Text: 10/13.5 Minion

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Printer and Binder: The Maple-Vail Book Manufacturing Group

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