File Size3.0 MB
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Table of Contents
                            Title page Mar.23
Table of contents Mar.23
Abstract Mar.23
List of figures Jan.17
List of Copyrighted Material for which Permission was Obtained Mar.15
Introduction Mar.23
Chapter 1 Mar.23
Chapter 2 Mar.23
Chapter 3 Mar.23
Conclusion Mar.23
Appendix A Mar.15
Appendix B Mar.15
Bibliography Mar.15.pdf
Document Text Contents
Page 2




Acknowledgements v

List of Figures vi

List of Copyrighted Material vii

Introduction: 1

Chapter One: .11

Chapter Two: Personalized Digital Archiving Environ 47

Chapter Three: Recent Innovations and Research in Archiving Personal Digital


Conclusion: Revisiting the Pre- 128

Appendix A: Pre-Custodial Workflow Phase One 138

Appendix B: Pre-Custodial Workflow Phase Two 139

Bibliography 140

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smartphones, which involves the synchronization of data distributed between these

external devices and the system hosting the backup. A similar form of replication

involves copying valuable digital items to external hard drives, CDs, DVDs, USB flash

drives and other contemporary storage media, which is then labeled and placed in a

physical storage area. As a long-term archiving strategy, this digital content may be

migrated to successive physical carriers depending on the preservation regime followed

by the individual. A final strategy is the full retention of entire computer platform (in

place of exporting data and software), which may occur upon the purchase of a new and

faster computer system.

Online Digital Preservation

While it may also be referred to as Cloud or Web 2.0 storage, all online digital

preservation operates on the premise of a client-server relationship where an individual

digital records are stored on a server infrastructure they neither own nor control in regard

to how often data is backed up or how long it is retained.

Quite often, individuals take

advantage of free or moderately priced online storage and distribute the custody of their

records across multiple online services (multiple servers) resulting in silos of digital

storage as opposed to centralized repositories. Conventional strategies for online personal

archiving include: the email-repository strategy; storing records on commercial file

sharing platforms, social networking services, or a blog/podcast publishing service; and

soliciting remote storage from online service providers.


Personal computer users (the client) requests data from a more dynamic and often third party computer

(the server) which responds by sending the requested data back to the user. Clients may request data from a

variety of computer servers responding with database information, WebPages, email, or streaming media.

Individuals also participate in this client-server relationship in social media when publishing blogs,

updating Facebook status, tweeting, or posting images to Flickr or videos to YouTube.

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With its almost unlimited storage capacity and proven utility as a personal

information management tool, it seems logical that individuals would extend archiving

practices to their email. Email has the ability to send and store many of the same file

classes found in localized preservation environments through attachment or embedding

options. Keeping these files online is in itself a preservation measure; however,

individuals may choose to repatriate their data from commercial computer servers to

bring it back under their control in localized storage in a process that may be referred to

as data liberation .

Email client software uses one of two protocols for message

retrieval: Internet Message Access Protocol (IMAP) which stores messages on a mail

server; and Post Office Protocol (POP) which stores messages on the HDD of the

personal computer.

In order to capture and preserve an email account(s), a user must

enable POP with their mail provider (Gmail or Hotmail), access their email account with

POP client software (Thunderbird or Outlook), locate the email files (.msf or .pst) within

preserve these files in a localized environment.

An extension of the email-repository strategy is to upload and store digital records

with commercial file sharing platforms (YouTube, Google Docs, or Flickr), with a social

networking service (Facebook, or Google+), or with a blog/podcast publishing service

(Blogger, Twitter, or iTunes). Similar to email, individuals may choose to keep their

digital files on Web 2.0 platforms or choose to re-capture this content for localized

storage. Although some content uploaded to Web 2.0 applications may indeed be digital


Data liberation is a relatively new phenomena brought on by the ubiquity of Google products. Internet-

based groups such as The Data Liberation Front seek to inform the public on how people can export data

from Google products such as Gmail, Picasa, Blogger, and YouTube if and when people decide to stop

using these products. See (accessed 30 July 2011).

IMAP messages remain on a web server until the user deletes them from the inbox or other mail folders.

When POP messages are retrieved from the mail server and stored locally they are typically deleted from

the mail server. Google Mail, however, provides POP users with the option to keep messages on their

servers even after they have stored them locally.

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Archivaria 17 (Winter

1983- 84), pp. 75-85.

Provenance 24 (2006), pp. 23-35.

Stollar, Catherine and Thomas Kiehne.

New Skills for a Digital Era,

Washington, D.C. May 31-June 2, 2006. Available at

(accessed 10 August 2011).

matics: Modern Archival Method or Medieval Artifact? The

American Archivist 61 (Fall 1998), pp. 365-383.


Thomas, Susan and Janette Martin.

Journal of

the Society of Archivists 27:1 (April 2006), pp. 29-56.

Thomas, Susan. A Practical Approach to the Preservation of Personal Digital Archives:

Final Report to the JISC, Oxford: Bodleian Library, 2007, pp. 1-38.

Upward, Frank and Sue McKemmish. Archives &

Manuscripts 22 (May 1994), pp. 137-149.

Williams, Pete, Katrina Dean, and Jeremy Leighton John.

Ariadne 55 (April

2008). Available at (accessed 10

May 2011).

Archivaria 15 (Winter 1982-83), pp. 16-35.

Whittaker, Steve, Victoria Bellotti, and Jacek Gwizdka.

Communications of the ACM - Personal information management 49:1

(January 2006), pp. 68-73.

value and management of

ACM Transactions on Computer Human Interaction 8 (2001), pp.


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Whittaker, Steve and Candace Sidner.

Proceedings of the Conference on Human Factors in

Computing Systems (CHI), (1996), pp. 276-283.

Wilkes, Wolfgang, -Term Digital Preservation in

The International Journal of Digital Curation 1:6

(2011), pp. 282-296.

What are Archives?

Cultural and Theoretical Perspectives: A Reader, Louise Craven, ed. Aldershot,

England: Ashgate Publishing Company, 2008, pp. 53-67.

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