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TitleBoard Meeting
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Total Pages105
Table of Contents
6.1 15 09 15.pdf
	Return to Agenda
7.1 15 10 06- Business Arising.pdf
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8.1 8.1 - Amendment to By-Laws - A. Quinn.pdf
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8.2 8.2 - Administrative Expenses - P. Marai.pdf
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8.3 8.3 - Limit on Principal Terms - P. Marai.pdf
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8.4 8.4 - Parent Survey - P. Marai.pdf
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8.5 8.5 - Student Vote - P. Marai.pdf
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9.1 ICSEI Board Info Report.pdf
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9.2 Staff Report - Social Studies Many Gifts Grade 6 Resource Selection Report - September 2015.pdf
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10.2 2015 10 06  Board meeting - trips.pdf
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10.3 OCSTA - Membership and Fees - Report.pdf
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10.3 Appendix 'A' - Worshops and AGM.pdf
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10.3 OCSTA Membership Fee.pdf
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10.4 10_4 2014-15 Year-End Audit Planning Report from KPMG(c).pdf
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10.5 2015 10 06 - PRO Grants Information Report.pdf
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10.5 2015 10 06 Information Report Appendix A.pdf
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10.6 Information Report - ERC Relocation - October 6 2015 (V4).pdf
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10.6 Appendices (V4).pdf
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10.7 Information Report - 2015-16 Portable and Surplus Classrooms Summary - October 6 2015 (V2).pdf
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11.1 CPIC_2015_06_01_MINUTES.pdf
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11.2 SEAC_2015_06_15_MINUTES.pdf
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Document Text Contents
Page 1


Date: Tuesday, October 6, 2015
Time: 7:30 pm
Location: Catholic Education Centre - Board Room

802 Drury Lane
Burlington, Ontario


1. Call to Order

1.1 Opening Prayer: J. Brown

1.2 Motions Adopted In-Camera

1.3 Information Received In-Camera

2. Approval of the Agenda

3. Declarations of Conflict of Interest

4. Presentations

4.1 OCSTA - K. Burtnik (President) and N. Milanetti (Executive Director) (Refer to
Item 10.3)

5. Delegations

6. Approval of Minutes

6.1 Regular Board Meeting - September 15, 2015 1 - 9

7. Business Arising from Previous Meetings

7.1 Summary of Outstanding Items from Previous Meetings 10 - 10

8. Action Items

8.1 Amendment to By-Laws (A. Quinn) 11 - 11

8.2 Administrative Expenses (P. Marai) 12 - 12

8.3 Limit on Principal Terms (P. Marai) 13 - 13

8.4 Parent Survey (P. Marai) 14 - 14

8.5 Student Vote (P. Marai) 15 - 15

9. Staff Reports

9.1 International Congress for School Effectiveness and Improvement (ICSEI) (B.

16 - 17


Page 52


Halton Catholic District School Board Audit Planning Report for the year ending August 31, 2015

Value for fees
The Value of our Audit Services
We recognize that the primary objective of our engagement is the completion of

an audit of the consolidated financial statements in accordance with professional

standards. We also believe that our role as external auditors of the Halton

Catholic District School Board, and the access to information and people in

conjunction with our audit procedures, places us in a position to provide other

forms of value. We know that you expect this of us.

We want to ensure we understand your expectations. To facilitate a discussion,

we have outlined some of the attributes of our team and our processes that we

believe enhance the value of our audit service. We recognize that certain of

these items are necessary components of a rigorous audit. We welcome your


 Extensive industry experience on our audit team – as outlined in our team
summary, the senior members of our team have extensive experience in

audits of school boards and other organizations in your sector. This

experience ensures that we are well positioned to identify and discuss

observations and insights that are important to you;

 Current development update sessions – we delivered an information session
on contaminated sites. This session is applicable to your 2015 year end and

was applicable to your March 31, 2015 reporting. The webcast is available

for review at any time. In addition, the individual who presented the session

is available to meet with your senior staff;

 Areas of improvement - during the course of our audit, we may become
aware of opportunities for improvements in financial or operational

processes or controls. We will discuss any such opportunities with

management and provide our recommendations for performance

improvement. We will also include a synopsis of these issues and our

recommendations in our discussions with you at the completion of the audit.


Page 53


Halton Catholic District School Board Audit Planning Report for the year ending August 31, 2015

Value for fees (continued)
In determining the fees for our services, we have considered the nature, extent and timing of our planned audit procedures as described above.

Our fee analysis has been reviewed with and agreed upon by management.

Our fees are estimated as follows:

Current period

Prior period (actual)

Audit of the annual financial statements (excluding additional school reviews) $48,700 $47,700

Specified procedures report on 7 month reporting for the Ministry of Education $ 5,900 $ 5,800

Matters that could impact our fees
The proposed fees outlined above are based on the assumptions described in the engagement letter dated September 21, 2015.

The critical assumptions, and factors that cause a change in our fees, include:

 Significant changes in the nature or size of the operations of the Board beyond those contemplated in our planning processes;

 Changes in professional standards or requirements arising as a result of changes in professional standards or the interpretation thereof;

 Changes in the time of our work.


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