Download Adobe Acrobat 6 PDF for Dummies (ISBN - 0764537601) PDF

TitleAdobe Acrobat 6 PDF for Dummies (ISBN - 0764537601)
TagsFor Dummies
File Size5.5 MB
Total Pages410
Table of Contents
                            Adobe Acrobat 6 PDF For Dummies
	About the Author
	Author’s Acknowledgments
	Contents at a Glance
	Table of Contents
		About This Book
		How to Use This Book
		What You Can Safely Ignore
		Foolish Assumptions
		How This Book Is Organized
		Conventions Used in This Book
		Where to Go from Here
	Part I: Presenting Acrobat and PDF Files
		Chapter 1: The Ins and Outs of PDF Files
			The Purpose of PDF Files
			Benefits of Using PDF Files
			The Different Types of PDF Files
		Chapter 2: Accessing PDF Files
			Perusing PDF Files in Adobe Reader
			Perusing PDF Files in Acrobat 6
			Reading eBooks with Adobe Reader and Acrobat 6
			Browsing PDF Files in a Web Browser
		Chapter 6: Getting Acquainted with Acrobat 6
			Launching Acrobat 6
			Getting Comfy with the Acrobat 6 Interface
	Part II: The Wealth of Ways for Creating PDF Files
		Chapter 4: Distilling PDF Files
			Common Ways to Create PDF Files
			Using the Acrobat 6 Distiller
			PDF Files Courtesy of Adobe PDF Online
		Chapter 5: Converting Microsoft Office Documents
			Using PDFMaker in Microsoft Office for Windows
		Chapter 6: Capturing Paper Documents
			Scanning Paper Documents in Acrobat 6
			Importing Previously Scanned Documents into Acrobat
			Using the Paper Capture Online Service
		Chapter 7: Capturing Web Pages
			Opening Web Pages as PDF Files
			Adding Web Pages to a PDF File
		Chapter 8: Printing PDF Files
			Printing PDF Files
			Troubleshooting Printing Problems
			Using PrintMe Internet Printing
	Part III: Reviewing, Editing, and Securing PDFs
		Chapter 9: Annotating PDF Files for Review
			Sending Out PDF Files for Review in Windows
			The Ins and Outs of Bookmarks
			Inserting Document Comments with the Commenting Toolbar
			Inserting Document Comments with the Advanced Commenting Toolbar
			Viewing Comments in a PDF Document
		Chapter 10: Editing PDF Files
			Touching Up the Text and Graphics
			Page-Editing Practices
			Adding Headers and Footers to a PDF Document
			Adding Watermarks and Backgrounds to PDF Documents
			Adding Articles to a PDF Document
			Editing Document Layers in a PDF File
			Batch Processing to the Rescue
		Chapter 11: Securing PDF Files
			Protecting PDF Files
			Signing Off Digital Style
			Encrypting PDF Files
		Chapter 12: Extracting Text and Graphics from PDF Files
			Extracting Blocks of Text
			Selecting and Copying Graphic Images
			Exporting Images in Various Graphics Formats
			Saving Entire PDF Files in a New File Format
		Chapter 13: Cataloging and Distributing PDF Files
			Cataloging 101
			Searching a Collection
			Distributing PDF Document Collections
	Part IV: PDFs as Electronic Documents
		Chapter 14: Creating Interactive Forms
			Introducing Form Fields
			Adding Fields to Forms
			Getting Acquainted with Form Field Tools
			Selecting Form Field Options
		Chapter 15: Building and Publishing eBooks
			But First, a Little eBook History . . .
			Designing eBooks for Different Devices
			Turning Out Tagged PDF Files
			Designing Library and Cover Graphics
			Controlling the Way Text Flows
			Distributing Your eBooks
		Chapter 16: Making PDFs into Multimedia Presentations
			Converting a Presentation to PDF
			Building Your Own PDF Presentation
			Having Fun with Photoshop
			Using Multimedia Objects in a Presentation
			Making Your Presentation Interactive
			Viewing a Presentation Full Screen
			Selecting Full Screen Mode Preferences
			Using the Image Viewer and Picture Tasks Plug-ins
	Part V: The Part of Tens
		Chapter 17: Top Ten Third-Party Acrobat Plug-Ins
			Quite a Box of Tricks 1.5
			Quite Imposing 1.5
			Gemini 4.1 ( Windows only)
			Jade 5.0 ( Windows only)
			Stamp PDF 2.7
			ARTS PDF Tools
			Magellan 5.0 ( Windows only)
			PageRecall ( formerly Page Vault)
			Crackerjack 4
		Chapter 18: Top Ten Online Resources
			Adobe Web Site
			Acrobat Expert Center
			Adobe Access
			Adobe eBooks Central
			Create PDF Online
			PDF Zone. com
			Planet PDF
			Extensis Preflight Online
			Adobe eBook Site
Document Text Contents
Page 1

by Greg Harvey

Adobe® Acrobat®




Page 205

• To change the author or subject associated with this file attach-
ment, click the Author or Subject text box and edit the default text
that appears there.

5. Click the Close button to close the File Attachment Properties
dialog box.

As soon as you close the File Attachment Properties dialog box, you see the
File Attachment icon (a paper clip unless you changed it) at the place you
clicked in the document. To move this icon, drag it with the arrowhead
pointer. To display the ToolTip with the name of the attached file (or some
other description if you modified the Description text box), position the
arrowhead mouse pointer over the File Attachment icon.

To open the attached file, double-click its File Attachment icon, or right-click
(Control+click on the Mac) the icon and then click Open File on the context
menu. Acrobat responds by displaying an Open Attachment alert dialog box,
warning you about possible dangers in opening the file. When you click the
Open button in the alert dialog box, Acrobat then goes ahead and opens
the file.

If the attached file is a PDF document, Acrobat opens it and makes it the
current document (you can then return to the original PDF document by
selecting its name at the bottom of the Windows menu). If the attached file is
saved in some other file format, your computer’s operating system launches
the program that created the file (provided that it can be identified and that
the program is installed on the computer), opening it in a new window. You
can then return to the original PDF document by clicking its program icon
on the Windows taskbar or clicking the Application icon on the OS X Dock.

To remove an attached file from the PDF document, right-click the File
Attachment icon (Control+click on the Mac) and then click Delete on its
context menu. To save the attached file on your hard drive before you
delete it, click Save Embedded File to Disk on its context menu, select the
folder in which you want it saved, and click the Save button.

Mark it well
The graphic markup tools (Pencil and Rectangle) found on the Advanced
Commenting toolbar enable you to mark up elements that need changing in the
PDF document you’re reviewing. When you use these graphic markup tools to
call attention to particular passages of text and graphics, you can add hidden
notes (like you can do when using the Stamp and Note tools) that explain the
type of changes you’d like to see made to the elements you’ve marked.

191Chapter 9: Annotating PDF Files for Review

Page 206

All the graphic tools work in a similar manner and share the same Appearance,
General, and Review History properties as associated with Commenting tool-
bar markup tools. The Pencil tool comes with its own Pencil Eraser tool (just
like a real pencil!), and the Rectangle tool is actually one of seven shape tools
found on its pop-up menu. Which of these tools you select varies according to
the kind of document elements you want to mark up:

� Pencil tool: Draws freehand shapes around text and graphics.

� Rectangle tool: Draws rectangular and square boxes around text and
graphics. Hold down the Shift key to constrain the shape to a square as
you draw with this tool.

� Oval tool: Draws a circle or oval around text and graphics. Hold down
the Shift key to constrain the shape to a perfect circle as you draw with
this tool.

� Arrow tool: Draws arrows that point to a specific document element.

� Line tool: Adds a line to text or graphics (often referred to as adding a
rule). Hold down the Shift key to constrain the shape to a straight line
and drag left and right for a horizontal rule, up and down for a vertical
rule, and diagonally for a rule on the bias at 45 degrees.

� Cloud tool: Draws a nice puffy cloud around text or graphic elements
you want to call attention to. Using this tool greatly enhances the cute-
ness quotient of your reviewing contribution.

� Polygon tool: Draws a closed multisegment polygon shape around a
document element.

� Polygon Line tool: Draws an open multisegment polygon shape around
a document element.

To use one of these tools to mark up a PDF document, follow these general

1. To use the Pencil tool, click its button on the Advanced Commenting
toolbar or press N. To use one of the other markup tools, press Shift+D
until its icon (rectangle for the Rectangle tool, oval for the Oval tool,
diagonal line for the Line tool, and so on) is selected.

2. Position the cross-hair mouse pointer near the text or graphic that you
want to mark up, and then drag to draw the line or shape made by the
tool to call attention to it.

When using the Pencil tool, you can draw a freehand line or enclosing
shape. When using the Square, Circle, or Line tool, remember that you
can constrain the shape or line by holding down the Shift key. When
using the Cloud or Polygon tools, click the point where you want to start
drawing and drag to draw a line. When you want to change direction,

192 Part III: Reviewing, Editing, and Securing PDFs

Page 409

file attachment tools, 190–191
markup tools, 183–186
stamping tools, 180–184
text box tools, 186–188
using bookmarks during,

Review History tab, 182–183
Review Tracker

features and options, 62,

filtering options, 196–198
using, 164, 169

Reviewing options, 165–166
RGB (Red, Green, Blue) color

model, 97–98
RLE files, 82–83
Rotate Clockwise/Rotate

buttons, 30

Rotate View options, 27, 30, 61
rotating pages, 211–221
RTF file format, 272
Rulers command, 61
Run a JavaScript action, 310

• S •
Save As command, 250
Save a Copy button, dialog

box, 29, 47, 52
Save Image As option, 272

batch sequences, 236–237
digitally signed

documents, 250
reviewer comments, 201

scaling, 154–155
scanning documents, 122–127
screen displays, 62, 330
scrolling, 34, 37, 48, 61
search tools

accessing, 28–29
for comments, 200–201
for document collections,

for documents, 277–278
indexes as, 278–289
navigating documents

using, 42
Searchable Image output

options (Paper
Capture), 126

Security commands, 63
Security dialog box (Distiller),

Security Method options, 240,


security settings
applying in Distiller, 101–102
applying in PageMaker, 339
applying in PDFMaker, 113

security tools
digital signatures, 244–261
encryption settings, 241–244,

permissions, 240

Select Action drop-down list,

Select Image tool, 270–272
Select Page Links to Download

dialog box, 143–144
Select Table tool, 264
Select Text tool, 28–29, 49
Select Trigger list box, 306–307

graphics and objects, 210
tables, 268–270
text, 206, 264, 266–267

Selection Change tab, 317–318
Send by E-mail for Review

dialog box, 117–118,

Send to Mobile Device button
(My Bookshelf), 47

Set Layer Visibility action, 309
Settings tab

Distiller Watched Tables,

PDFMaker, 112–113
SGML (Standard Generalized

Markup Language),

shaded triangles, in toolbars, 27
Show Comments List

command, 62, 197
Show Connector Lines

option, 198
Show menu (Review Tracker),

170, 196–198
Show by Reviewer command,

Show/Hide a Field action, 309
Sign Here stamps, 181
signature handler, 244
Signature Validation Status

dialog box, 256–257
signatures, digital. See digital

Signatures palette

comparing signed
documents, 260–261

predefining signature fields,

features, 32
validating signatures,


Signed tab, 318
single-key accelerators, 76–77
slideshows, PDF files for,

17–18. See also

smallest file size PDF files, 87
Smoothing palette, 49–50
Snap to Grid command, 61
Snapshot tool, 29
sound clips, 188–189, 362, 366
Sound Recorder dialog box,

Sound tool, 366
Specify Weblink Behavior

dialog box, 137–138
spell checking, 60, 193–194
sRGB color, converting to,

Stamp PDF 2.7 plug-in

(Appligent), 380
Stamp Properties dialog

box, 182
Stamp tool options, 180–182

adding hidden comments,

customizing Distiller settings,

customizing imprints,

Standard Business stamps, 181
standard PDF files, 87
status bar, 31–32
stemming, in collection

searches, 283
stop words, in indexes, 278, 280
Structure Elements dialog

box, 172
structured PDF files, 19
Submit buttons, adding to

forms, 312–313
Submit a Form action, 309
subsampling option

(Distiller), 93
substitute fonts, 96–97
Summarize Comments

command, 195–196
Summarize Documents

command, 63
symbols, adding to form

fields, 315

• T •
tab order in forms, setting, 324
tab-delineated data,

importing, 325


Page 410

table of contents, eBooks,

creating fields for, 321–323
selecting and copying,

tagged bookmarks, 172
tagged PDF files, 19, 41. See

also eBooks
Taskbar (Windows systems), 54
Tasks toolbar, 27, 30, 71–72
Text Box tool, 186–188
text editing, 204–208
text extraction, 264–265
Text Field Properties dialog

box, 296–297
Text Field tool, 300
text fields

adding to forms, 295–296
calculations in, 316–317
formatting options, 314–315
Options tab settings, 305–306
uses for, 294
validation options, 315–316

text files
creating PDF files from, 82–83
saving PDF files as, 272
tab delineated, importing

data from, 325
text reflow feature, 39–41
Texterity Web site, 385
text-only markup tools,


for eBooks, 343–348
My Bookshelf, 28, 47, 347
printing selected pages

using, 152–153
viewing, managing, 34–36

TIFF (Tagged Image File
Format) files, 82–83,
129–130, 271

tiling options, 55, 154–155
time formats, adding to form

fields, 315

Acrobat 6, 68–69
Adobe Reader, 26–31
PDFMaker, 108

Tools menu, 63–64
TouchUp Object tool

accessing and using, 208–210
editing document layers

using, 229–232
TouchUp Text tool

accessing and using, 204,

extracting text using, 264
with Paper Capture, 128

Trusted Certificates lists,

• U •
Underline Text tool, 184–185
undoing text changes, 205
unstructured PDF files, 19
Updates command,68
URLs (Uniform Resource

Locators), 65, 138
Use Local Fonts command, 66
Use Single-Key Accelerators to

Access Tools check
box, 204

user interface (UI), 22, 57,

• V •
Validate tab settings, 315–316
validating digital signatures,

version compatibility issues, 22
version number, locating, 68
Vertical Tile option, 55, 259–260
video clips, in presentations,

View History toolbar,

icons/buttons on, 30
View menu

Full Screen option, 38
new features, 60–61
page layout options, 38
Read Out Loud feature, 48
reflow feature, 41
Toolbars options, 68
Units and Grids options, 209,

View Result in Acrobat option

(PDFMaker), 109–110

articles, 36–37
comments, 180
eBooks, 50, 351–353
PDF files, 38–43, 109–110
presentations, 368

volume settings, for video
clips, 364

• W •
watched folders (PostScript),

watermarks, 63, 223–225
WAV/WAV3 file formats, 362
Web browsers

document reviews, 164–169
viewing PDF files using, 50–52

Web Capture commands,
16–17, 65, 143–145

Web links, adding to files,
137–140, 143–144. See
also links

Web Page Conversion Settings
dialog box, 141–142

Web page-to-PDF conversions
adding links, 143–144
capture process, 82–83,

customizing, 140–142
refreshing content, 144–145
uses for, 17
viewing in Bookmarks

palette, 136
Web sites

color management tools, 98
retrieving in Acrobat, 16–17

WebDAV (Web-based
Distributing Authoring
and Versioning), 165–166

Window menu display options,
55–56, 67

Windows systems
enabling keyboard

shortcuts, 76
installing, launching Acrobat

6, 53–54
installing, launching Adobe

Reader, 24–25
PDF documents in, 12–13,

word definition look-up

feature, 49, 267
Word (Microsoft) files. See

Microsoft Word; Office-to-
PDF file conversions

Word tab (PDFMaker), 114–115

• X •
XFDF file format, 313
XML (Extensible Markup

Language) file format, 273

• Z •
ZIP compression option

(Distiller), 93
Zoom In/Zoom Out buttons,

Zoom toolbar, 27, 72

396 Adobe Acrobat 6 PDF For Dummies

Similer Documents